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Job Review
Legal Services Manager
Type: Full Time
Salary/Pay Rate: $77,109.55 - $93,727.09 annually
Posted Date: 3/16/2017
Deadline to Apply: 3/31/2017

The City of Cupertino Invites Applications for the Position of

Legal Services Manager

Current Salary: $77,109.55 - $93,727.09 annually
+ CalPERS Retirement

Final Filing Date : 5:00 p.m., Friday, March 31, 2017

The Position
The City of Cupertino is currently recruiting for a Legal Services Manager.  Under general direction, the position performs a variety of responsible and confidential administrative and legal duties for the City Attorney; may provide technical and functional supervision over assigned clerical personnel.

Examples of Duties: Duties may include, but are not limited to:

  • Drafts and reviews legislation and other legal documents and instruments. 
  • Coordinates the gathering of information from various departments in the preparation of contracts and other legal documents; reviews contracts and other legal documents to ensure necessary provisions are included. 
  • Collects, compiles, and utilizes technical information to make recommendations to staff attorneys; compiles, organizes and analyzes various data for use in reports or other documents. 
  • Assists in the preparation of form complaints, declarations and other basic pleadings. 
  • Gathers and coordinates the compilation of information, materials, documents, reports and evidence necessary to respond to legislation and for agenda preparation. 
  • Coordinates and monitors overall office activities and work flow ensuring timely completion of clerical and administrative support work; performs administrative detail, such as coordinating and scheduling activities; acts as liaison with departments and/or other agencies. 
  • Performs specialized legal administrative duties including preparation and management of legal documents; prepares a variety of other materials including correspondence, reports, charts, spreadsheets, and statistical data; coordinates and may perform related statistical and clerical work, including typing, word processing and data entry. 
  • Establishes and maintains confidential files and recordkeeping systems; maintains calendars; processes documents; maintains and updates legal library and other manuals and resource materials, and performs other general clerical services. 
  • Provides information, routes inquiries, resolves complaints and interprets and explains policies and procedures, and ensures the appropriate distribution and release of confidential or sensitive information. 
  • May assist in departmental budget preparation and budget administration. 
  • Perform related duties as assigned.
  • Qualifications 


Knowledge of:

  • Modern legal office practices, procedures and terminology; general legal principles and application; various legal document formats and presentations.
  • Organization, procedures, and operating details of the City Attorney’s office.
  • English usage, spelling, grammar, and punctuation.
  • Modern office methods, procedures, and computer equipment and software.
  • Principles and methods of business letter and report writing.
  • Business English, composition and proper format.

Ability to:

  • Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; occasionally run errands; lift or carry weights of 10 pounds or less.
  • Coordinate events in a highly sensitive environment.
  • Employ good judgment and make sound decisions in accordance with established procedures and policy.
  • Independently perform a variety of sensitive secretarial tasks.
  • Research and prepare correspondence and reports.
  • Interpret and explain pertinent laws and rules.
  • Perform specialized legal administrative work including legislation, document, and court pleading drafting and review.
  • Communicate clearly and concisely, both orally and in writing.
  • Understand, organize, index and reference a wide variety of administrative information and records.
  • Operate and use a variety of modern office equipment, including word processing equipment.
  • Type accurately at a speed of 60 words per minute.
  • Take dictation at a speed necessary for successful job performance.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: Equivalent of the completion of the twelfth grade; completion of a paralegal program approved by the American Bar Association or from an approved paralegal program or legal training from a postsecondary institution preferred; and six years of increasingly responsible secretarial and administrative support work for management personnel with four years of law-related experience under the supervision of a qualified attorney in an organization.

Licenses and Certifications: Possess and maintain a valid Class C California driver’s license with the appropriate endorsements.

Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect County construction sites, to operate a motor vehicle, and to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The Selection Procedure
Applicants must complete an official City of Cupertino application and supplemental application and return it to Human Resources or apply online at www.calopps.org. Final Filing Date: Friday, March 31, 2017 at 5:00 p.m. Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview. An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established. The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application. Documentation of the need for accommodation must accompany the request.  

About the City
The City of Cupertino (population 60,000) is located against the foothills of the Santa Cruz Mountains at the west end of the world famous Silicon Valley. Rich in diversity, Cupertino is committed to becoming a model multicultural community for the 21st century. With one of the most diverse, technologically savvy, and nonpartisan populations in Northern California, Cupertino is quickly becoming a city that people like to talk about. Corporate headquarters blend with tree-shrouded residential neighborhoods that climb into the foothills of the Santa Cruz Mountain range. This is the backdrop for living and working in Cupertino, California. Cupertino is home to many well-known high-tech companies like Apple, and offers a dynamic and exciting business climate. Winner of numerous state and national awards for excellence, Cupertino public schools are widely acknowledged to be models of quality instruction. Cupertino is also home to De Anza College, recently named the best community college in California. Quality schools and proximity to high-tech jobs and beautiful open spaces make Cupertino a desirable location for a highly educated and culturally diverse population.

Employee Benefits
Excellent supplemental Benefit package includes:

  • CalPERS Retirement:
    • New employees to Cupertino hired after 12/29/12 with prior CalPERS (or reciprocal agency) service– 2.0% @ 60, Employees pay full  7% of employee contribution.
    • New employees with no prior CalPERS service or a break in CalPERS service of 6 months or more -– 2.0% @ 62 employee required by law to pay 50% of the Normal Cost which currently equates to 6.25%.
  • Choice of health insurance, portion of family premium paid by the City, and fully or partially paid premium for employee, depending on plan.
  • Fully paid life and long-term disability insurance.
  • Fully paid dental insurance and partially paid vision insurance.
  • Fully paid Employee Assistance Program.
  • Educational reimbursement up to $1,350 for approved coursework.
  • $200 monthly auto allowance.
  • 12 holidays plus 20 hours of floating holidays annually; 8 hours of sick leave per month; 10 to 24 days of vacation annually; 40 hours of administrative leave annually.
  • Cupertino Sports Center membership and $400 credit which can be used to pay for recreation activities and programs.

Employment Information
City employment applications may be obtained from the City of Cupertino Human Resources, 10300 Torre Ave., Cupertino, CA, by calling (408) 777-3227, or by visiting our website at www.cupertino.org. To apply online, visit www.calopps.org. Completed City employment applications and supporting materials must be received by the City’s Human Resources no later than the final filing date. Postmarks or late applications will not be accepted. Applications received through fax transmission by the final filing date are acceptable only on the condition that the original application is received no later than by 5 p.m. one week following the closing date. Applications must be filled out completely. Failure to list work experience or stating “See Resume” in the employment history section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately. Appointment to this position is contingent upon passing a pre-employment physical paid for by the City, a pre-employment fingerprinted criminal history records check and the ability to provide verification of authorization to work in the United States. The City of Cupertino is AN EQUAL OPPORTUNITY EMPLOYER

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Legal Services Manager

Final Filing Date: 5:00 p.m., Friday, March 31, 2017

 

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